Quick Reference for Mac

Web Resources

Mac 101 – a website designed for PC users who are using Mac for the first time. It includes directions and help sections for all parts of Apple i-Life including i-movie, i-DVD, i-Pictures AND sections on using the Mac platform including how to set up basic functions on Mac, like the “dock” and using the Finder.

http://www.apple.com/support/mac101/

Apple Learning Interchange – an Apple sponsored collaborative site for teachers that allows you to create an account, access lesson resources posted by other teachers and add your own.

http://ali.apple.com

Basic Equipment

Checking battery life – on the bottom of the notebook near the front left corner, there is an inset button. If you press it, green bars will light up and show you the battery charge status.

Once the notebook is on, there will be a battery icon in the top right corner of your screen which will show you the charge level. Click in to show % or time left on the charge – percentage is more accurate. It is ok to let the battery run down to 10% before plugging in your notebook.

Power Cord – plugs in magnetically on the left side of the notebook near the screen. It has an extender that can be used with it – To use it, you need to slide off the power prong unit from the power pack and slide in the end of the extender.

USB - There are two USB ports on the left side of the notebook

Projector Adaptor – The port for the projector adapter is on the left side of the notebook next to the power adapter

Fire Wire – there is one port for a fire wire cable on the left side of the notebook

Mic and Headphone Jacks – located on the left side of the notebook

Inventory tag – there is red inventory tag on the bottom of your notebook. Use this number whenever you are requesting maintenance or have a problem with your notebook.

Main Desktop Screen

Upper right corner (from left to right )

• Home Sync

• Time Machine ( lets you back up your hard drive)

• Bluetooth active indicator

• Airport (wireless access – check status and change servers)

• Volume

• Battery charge levels

• Day and Time

• Spotlight – this function allows you to do a search of EVERYTHING you do on this computer – including mail , images, webpages you have in favorites and documents.

Upper left corner (from left to right)

• Apple icon

  • System Preferences

    • Personal – Appearance,Desktop,Dock,Expose, International, Security, Spotlight - USE THIS SETTING TO CHANGE THE APPEARANCE and LOCATION of your DOCK and to change your WALL PAPER and SCREEN SAVER

    • Hardware – Bluetooth, CDs/DVDs,Displays,Energy Saver, Keyboard/Mouse,Print/Fax, Sound

    • Internet and Network - .MAC, Network, Quicktime, Sharing

    • System – Accounts, Date/Time, Parental Controls, Software Update,Speech, Start Up disk, Time Machine,Universal Access – TIME MACHINE allows you to back up your hard drive to a series of CD roms, a portable hard drive or a large jump drive.

  • Dock – allows you to change the dock size, location and preferences. The dock is the equivalent of having software shortcuts on your desktop. Little dots will show up next to or under the icons on the dock to let you know that the program is still open and running in the background. To exit a program, you can click on it at the top left of the screen, then select quit or you can hold down Command and Q.

  • Force Quit – use this instead of control-alt-delete to shut down a program that has frozen or locked up.

  • Sleep, Restart, Shutdown and Log Out

• Finder (also a little square smile face in your dock) Finder only appears when you are looking at your desktop with no other programs open, it will be replaced in the top tool bar by the name of the most recent program you have open on your notebook – for example, Word.

  • Hardware – shows you the hard drive and any other hardware you have installed

  • Shared – shows any servers you are connected to

  • Places

    • Desktop – shows all things that you have on your desktop

    • Your computer – will all files and programs that are associated with your login on this laptop

    • Documents – shows you all documents – just like “my documents” on a pc

    • Applications – THIS IS THE LIST OF ALL OF YOUR PROGRAMS. You can drag the icons for any program from this list onto your dock so that you have a short cut for it.

    • Search For - allows you to search most recent work, images, documents - just like FIND on a pc. This is different than the SPOTLIGHT function – which searches all resources and files associated with the notebook.

Mouse – You can use a USB mouse as an add on. The notebook comes with a finger pad and a click bar. To “RIGHT CLICK” on the mouse, hold down the CONTROL key and then click on the BAR.

Hard Drive Icon – Top right corner of the desktop – Clicking on this will open the FINDER and allow you to see Applications (programs) that are available to you.

Window Functions –

Red Dot – closes window

Yellow Dot – minimizes window and it will appear on the far right or bottom of your dock as a little icon

Green Dot – maximizes window in its space – you have to drag the corner of the window if you want it to fill the entire screen.

Connecting to the Internet –

You have the option of using Firefox or Safari. Firefox is a little more user friendly. Try them both and see which one you like.

• Firefox – you may want to download the latest edition from the internet. First, open Applications and then drag Firefox to the garbage can on the dock. Second, open Safari on your notebook. Go to http://en-us.www.mozilla.com/en-US/ and click “download firefox free” You will need to click on the picture of firefox that opens on your screen once this starts – then click on the computer picture – downloading looks a little different on the mac than it does on a pc. Restart firefox once you have done this.

Ejecting Disk – there are two ways to eject disk from your notebook. You can drag the icon for the disk into the garbage can on your dock. You can also hit the button at the top right of the keyboard that looks like an up arrow with a line under it.

Shortcuts

“command” replaces “control” on the pc – so any control + letter key will work on the Mac if you use command + letter

command + c copy

command + v paste

command + s save

command + p print

command + b bold

command + x cut

command + a select all

command + k hyperlink

command + option + eject sleep

command + q quit

command + tab toggle back a forth between applications ( ex. Word and safari)

command + shift + 3 screen capture

command + shift + 4 selective screen capture

command + control + eject (top right corner of keyboard) restart machine

command +option + escape use when machine is frozen – like control alt delete

Office 2008

The notebooks are loaded with Office 2008 – which looks and acts a little differently than 2003 or 2007. IT IS IMPORTANT that you go into Word, Powerpoint and Excel for the first time and set your “save” preferences.

• To do this – open one of the office components – ex Word.

• On the top bar menu you see on the desktop – click on WORD

• Now click on PREFERENCES

• Now click on SAVE

• Now choose SAVE WORD FILES AS - Word 97-2004 .doc

• Save

You will need to do this for each of the Office components only once – If you don’t do this – people who do not have Office 2008 will not be able to open your documents.

One other difference you will notice in Word is the FORMATTING PALETTE.

It opens when you open Word – you can also find it at the top of the Word screen labeled as the TOOLBOX icon. This is a floating tool – so you can drag it anywhere you want on the screen. It replaces the toolbar that you are used to seeing at the top of a Word or Powerpoint screen.

Another feature you might like is the Notebook view – Under VIEW, select NOTEBOOK and your document will appear like a spiral notebook – complete with section tabs on the sides, a date and a space for a title.

Clip Art is under INSERT – PICTURE – CliP ART There does seem to be a limited number of clip art items – but you can also access them online and import them as well.

Elements Gallery – Under VIEW select ELEMENTS GALLERY – this will allow you to see pre made templates, SmartArt and WordArt

Fairview Mail – follow these directions to do the initial set up

Click on the MAIL icon in the DOCK

Type in your email and password

INCOMING MAIL SERVER set the following:

IMAP

Your email address

mail.fairview.k12.oh.us

username ( yours)

password (yours)

OUTGOING MAIL SERVER set the following

Server Fairview IMAP

mail.fairview.k12.oh.us

CHECK use authentication

Username (yours)

Password (yours)

Continue

MAILBOX opens –

Under MAIL at the top – select PREFERENCES

Select ACCOUNTS

Select ADVANCED

UNCHECK USE SSL

Select Account Information

Under Fairview IMAP

Select Edit Server list

Select Advanced

UNCHECK SSL box

Close

Once you have set this, it will take a few seconds, but it should find your mail and populate your mailbox.

You can also subscribe to websites that have RSS feeds through your mail. For example, If you go to http://edtechgirl.blogspot.com, you will see RSS at the end of the URL bar. IF you click RSS, any updates to my blog will automatically appear in your mailbox as a hyperlink to the new blog entry.

Fairview.k12.oh.us/webmail will still work to access your email - even from your notebook.

Folders for Email – you will need to use the Fairview.k12.oh.us/webmail site to set up folders. Login and then click FOLDERS and then TYPE IN NEW FOLDER NAME – Click CREATE then CLICK REFRESH FOLDER LIST. Now when you go into the MAIL icon on your notebook, you will see the folders you created. To put an email message into the folder, hold down the mouse button and DRAG the email to the folder you have selected – you will be able to see it in MAIL and in the FAIRVIEW.K12.OH.US/WEBMAIL accounts.

Adding addresses to the address book

Your notebook should have a file on the desktop called “staff email directory.csv”, if not, email cshryock@fairview.k12.oh.us and I will send it to you as an attachment.

• Click on the Address Book Icon on the Dock

• Choose FILE

• Click IMPORT

• Click TEXT FILE

• Choose DESKTOP and Staff email directory

• In ADDRESS BOOK LAYOUT for staff email directory select FIRST LAST

• Go up to EMAIL WORK

• DO NOT IMPORT

• GO DOWN TO JOB TITLE and Click IMPORT

• Under FILE you can new create a new card (contact) or group

• To add names to a group, drag and drop the names from the contact list to the group

• Delete group is found in the EDIT function

• To import additional addresses from your other accounts, create and export file on the account site, choose CSV as the format –if it only offers you a text option, save it to the desktop as text, open it and do as SAVE AS and change it to .csv – then open it as EXCEL to see what the categories are (last name, first name etc.) because these will have to match what you enter into the ADDRESS BOOK import fields.
  
  

Setting up iChat ( the movie camera icon ) This is an instant messenger function that will also work with Google Talk (at home only) and AIM.

Create the account by selecting JABBER

• Account name is your login@fairview.k12.oh.us

• Password is your district password

• To add buddies to communicate with, use the + sign at the bottom left corner. Buddy names are the district mail address – for example cshryock@fairview.k12.oh.us

• Use the tool icons at the bottom to pick an option to communicate

  • A is a text chat

  • Phone is a voice chat

  • Camera is a video chat (you can have fun effects with this)

  • Boxes is a screen share so someone else can see your screen

You can chat with multiple buddies at one time.

Using Wireless Access

• The school server network (SSID) is FPSW.

• When you go to a Wi-Fi hotspot, like Panera where it is free, when you click on Safari or Firefox a box will open up and show you the available networks and ask you if you want to join – choose the network – if you have multiple choices just click on them until you find one that works.

• Some hotels and Wi-Fi locations charge for internet access. You will still get the network list, but in addition it will ask you to type in the password.

• Finally, some locations offer internet access but you have to logon to an internet site with the password they provide you.

Backing Up Your Data

You have some options for backing up your work.

Burn to a CD or DVD using –R format disks. To burn a CD, hold down control and the click bar